Turlock Running Club

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Bylaws
Membership form and waiver

Turlock Running Club Bylaws
Adopted June 3, 2003

I. Name
  1. The name of the club shall be "The Turlock Running Club" as established in November 1998.

II. Objectives
  1. To promote fun and fitness activities through running in Turlock.
  2. To promote and conduct races or other running activities.

III. Membership
  1. Membership shall be unlimited in number.
  2. A member is any person who has paid current their annual dues.
  3. Each member shall be entitled to one vote on such items as submitted to a vote of the general membership.
  4. The period of membership is from January 1 to December 31.

IV. Dues
  1. Annual dues shall be established by the Board of Directors at the November General Meeting.
  2. Annual dues will be collected from December 1 through February 28.
  3. New members joining after October 1 will be grandfathered in to the next year.

V. General Meeting
  1. There shall be one general meeting for the purpose of passing the annual budget and amendments to the bylaws. This meeting will be scheduled for the November General Meeting.
  2. The place and time of the general meeting will be determined by the Board of Directors and the membership notified by written announcement.

VI. Board of Directors
  1. The Board of Directors is comprised of five (5) members.
  2. The officers shall be responsible for managing the affairs of the club and attending board meetings.
      a. If a board member misses three (3) consecutive meetings, he/she must relinquish their position.Absences may be excused by the board.
  3. The Board will:
    a. Appoint members of the board to serve as president, vice-president, secretary, treasurer, and member at large.
    b. Develop an annual budget by the November General Meeting.
    c. Maintain a current membership roster.
    d. Approve and authorize non-budgeted expenditures.
  4. The Board will establish committees and appoint chairpersons as deemed necessary.
  5. The President will preside at all meetings of the members and the Board of Directors.
  6. The Vice-President will, in the absence of the President, will perform the duties of the President.
  7. The Secretary will:
    a. Take the minutes of all meetings called by the Board.
    b. Provide a summary of Board and General meeting to the newsletter director.
    c. Handle all correspondence of the club.
  8. The Treasurer will:
    a. Collect the annual dues
    b. Be responsible for all disbursements
    c. Account of all club funds and make available for review by club members, receipts, and a record of all expenditures.

VII. Board Meetings
  1. The Board shall meet at least once a month at a time and place to be determined by the Board and announced to the membership.
  2. A majority of Board members constitute a quorum at Board meetings. A majority of that quorum is required to pass a measure.   3. An absent board member may cast a written absentee vote.
  4. All formal Board meetings are open to the general membership.
  5. Each Board member is entitled to one vote on each issue submitted to a vote of the Board.

VIII. Election and Term-of-Office of the Board of Directors
  1. Members of the Board of Directors shall be elected by a vote of the general membership for a term of one (1) year. The term shall run from January 1 to December 31
  2. Written nominations are to be submitted to a Board member between October 1 and October 31.
  3. A vote by secret ballot shall be held on the first and second Saturdays in November and at the November General Meeting.
  4. In case of a tie, the Board will decide on the method of resolution.
  5. Results of board member elections will be posted in a newsletter and announced at the Christmas party.

IX. Vacancies
  1. The Board shall fill any vacancy occurring on the Board by appointment from the general membership.

X. Amendments to the By-Laws
  1. The Board of Directors shall propose changes to these By-Laws as deemed necessary. These changes shall become part of these By-Laws when adopted by a majority vote of the general membership present at any general meeting if at least 15 days written notice is given of intention to change the By-Laws at such meeting.